Welcome to Evention 3.3 – the latest upgrade to the Evention software as a service offering! In this upgrade, all of our Evention 3.x subscription customers will benefit from the key enhancements summarized below:

Evention SecureDrop – Enhancement Overview

Evention SecureDrop received a number of updates in the 3.3 release greatly expanding its capability for daily management and month’s end cash journaling processing. Much of this new functionality came from requests from our existing customers.

Enhanced Over/Short Violation Management

Over/short management in SecureDrop allows outlet managers, accounting, and human resources to work collaboratively to manage cash violations – eliminating the typical manual communication and cumbersome processes. In 3.3, new capability was added to allow users to manually identify violations in addition to those flagged automatically for violating a threshold. The interface also now allows for improved search mechanisms to quickly manage the overs and shorts with ease.

Once the updates are made on the Over/Short Violation tab, reports are immediately available summarizing the status of all cash violations.

 

Duebacks now have an optional “Closed” Status

Evention’s dueback management capability has also been enhanced. A status of “closed” has been added to the workflow to allow reconciling the check requests amounts actually being received from the bank (where applicable). In addition, the dueback reports have new columns and parameters providing enhanced views of dueback history.

Data entry simplified on Envelope and Bank Tabs

For the end users, a new “Amount” column has been added to the envelope tabs to provide the option of entering drops as denomination quantities or as total currency amounts. This is especially useful for large amounts of rolled coins.

This “actual amount column” update applies to both the cash tabs and the bank count tab. Additionally, on the bank count tab, new subtotal amounts are available allowing the user to immediately see the totals for bills, coins, and additional bank items (duebacks, petty cash, stamps, etc.).

Enhanced integration to import from multiple POS/PMS systems

Complimenting many of the user interface updates, the import capabilities for Evention have further been enhanced. In 3.3, new capabilities exist to map employees between multiple systems (POS, PMS, etc.) so that a seamless audit process is enabled.

 

Report Updates

Robust reporting to automate the cash management process is a vital aspect of Evention SecureDrop. A number of report additions and updates have been added to the Evention 3.3 release as summarized below.

Over/Short by Date enhanced to allow filtering by employee

The existing Over/Short Report by Date has been updated with additional filters allowing a user to filter by a specific employee. This allows a property to see the historical over/short amounts by day for any individual over any date range.

Cash Clearing by Divisions report added

Cash clearing reporting is a key part of the cash journaling process in Evention. A new “Cash Clearing by Division” report enables accounting to view the cash clearing summary for any date range. This is particularly useful at months end as the report provides instant visibility to daily deposits, clearing amounts, and variances.

Bank Audits reporting

Another new report added to the report library is the “Employee Bank Audit List”. This report allows management to view the historical bank audit history over any date range. All bank audits and their corresponding variance can be queried.

House Banks management enhanced

Bank Management in Evention has also been updated to simplify changes to current bank amounts. Bank administrators can now update the bank amounts with ease while Evention records the complete history of the bank adjustments.

Imported envelopes merged with manual drops

Finally, for properties importing their drop amounts in Evention SecureDrop, the application can now compare these imported drops to the manually posted drops (i.e., overages from bank audits). If a match is found in the import, Evention can merge the drops and auto-verify the imported drop amount.

 

Evention Tips & Gratuities – Enhancement Overview

In the 3.3 release of Evention, a number of enhancements have been added “behind the scenes” in the application to provide further automation of complex gratuity processing and to improve speed, performance, and usability.

· Pay Period reporting and export capability – Pay periods can be defined in Evention to enhance both export and reporting capability.

· Gratuity Sub Splits – Complex “sub splits” can now be configured in Evention

· Cross Event Category Pooling – Gratuities can now be pooled across meal-periods or event categories

· Performance Optimization – Additionally, performance of the application has been performed with optimization of gratuity calculations.

 

Evention Shuffler - Enhancement Overview

Evention’s Shuffler application was also enhanced with Evention 3.3. The new capabilities take the Shuffler to the next level in automating complex banquet scheduling.

• Shared Staffing Between Events- Evention now can manage shared staffing scenarios where the same employee is staffed to work multiple events at the same time. A typical example may be coffee breaks and a breakfast occurring in close proximity within the hotel.
• Staffing Requirements Round-Up Control - Evention has the ability to calculate required staffing levels for employees based on a staffing ratio per event type and employee type. The rounding control allows the property to refine these staffing calculations to meet specific requirement at different expected cover amounts.
• Event Staffing Sub Allocations- Based on event staffing, Evention Shuffler can additionally schedule employees to work additional task (i.e., setup or clear) for the staffed event or other events.
• Ignore Schedule Column- In cases where the property selects individual employees to work an event, the staffing coordinator can choose to "ignore schedule" so that the overriden selections are taking into account in the schedule

 

 

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